Privacy & Cookies

Privacy and Cookie Policy

This privacy policy sets out how we, WCEC Group Ltd (trading as Whittam Cox Architects) use and protect any information that you give to us when you use our website, e-mails and social media

We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using our platforms, you can be assured that it will only be used in accordance with this privacy statement.

We may occasionally change this policy by updating this page. You should check this page from time to time to ensure you are happy with any changes. This policy is correct as of 25th May 2018.

What information is being collected?

We may collect the following information:

  • Personal data, including but not limited to
    • Name, place of work, position;
    • Contact information including email address, company address and contact number;
    • Postal address
  • Your computer IP address
  • Various information stored in third party cookies

How is it collected?

We only collect personal information by lawful and fair means. We collect personal information from:

  • face to face meetings and telephone calls;
  • business cards;
  • electronic communications – for example, e-mail attachments; forms filled out by people, including as part of acquiring a service from us;
  • social media websites – for example, LinkedIn, Twitter, Instagram and our website

Why it’s collected and how it will be used.

We require the information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Internal record keeping
  • We may periodically send e-mails about  company updates which we think you may find interesting using the email address which you have provided
  • From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone or mail. We may use the information to customise the website according to your interests
  • Events
  • Legitimate Interest

Legitimate Interest

Legitimate interest means the interest of our business in conducting and managing our business to enable us to give you the best service and most secure experience.

We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests.

We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law.

Who will it be shared with?

Your e-mail address may be shared with a client or business associate as a means of introduction for purposes of business and legitimate use. Whittam Cox Architects may share your contact details with Mail Chimp or other e-mail mailing list providers for provision of their e-mail services. Whittam Cox Architects only use software providers that meet the requirements of GDPR.

Your details will not be released to third parties for marketing purposes.

Direct Marketing

The direct marketing which we might send you includes information about general news, existing or new projects and services, events and promotions (which we will refer to generally as 'updates') that we believe you will want to hear about.

Whenever we collect your personal data on our website or via e-mail we may use your personal data for direct marketing purposes.

You will be provided with the opportunity to opt out of providing your consent to receiving these ‘updates’ by clicking on the relevant link or by using our website contact form.

If you tell us that you do not want to receive any further direct marketing from us, we will not contact you further for the purpose of direct marketing. However, we will not necessarily remove our personal data from its database(s) if it is considered fair and necessary to retain the personal data for any other legitimate interest.

Cookies.

What are cookies?

A cookie is a small file, which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. All cookies that this website stores on your computer remain anonymous, and no personal information can be identified from cookies we store on your computer.

Our website uses two types of cookies:

Third party cookies: these are cookies created by parties other than Whittam Cox Architects that are stored permanently (or until deletion) on a visitor’s computer. They allow the actions of users across our website to be remembered. They are then used by the third party to generate their reports accordingly (i.e. to identify whether users are new or returning, their origin, and what pages they visited.) Third party cookies used on the website include:

Google Analytics: This cookie is used to remember what individual users do on the website and record it in an aggregated manner. Access to this information helps us understand the collective usage of the website in order to improve it. The information collected via this cookie is not personally identifiable. The Google Analytics cookie belongs to Google LLC and has its own privacy policy associated to it, which you can find at https://www.google.com/intl/en/policies/privacy/

Our website also uses Compliance Cookies.

These provide a mechanism for visitors to accept or withdraw consent when a user is navigated to the website. Data collected from these cookies is retained for 14 days.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information, which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information.

If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by emailing us on: datacontroller@whittamcox.com

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

Recruitment

As part of any recruitment process, we collect and process personal data relating to job applicants. We are committed to being transparent about how we collect and use that data and to meeting data protection obligations.  All job applicants will receive a copy of the Job Applicant Privacy Notice on receipt of a CV/Resume or on request.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Data controller and contact information

The data controller is WCEC Group Ltd (trading as Whittam Cox Architects a company registered in England under the company number 08979575. Our registered office is at Carrwood Court, Carrwood Road, Sheepbridge, Chesterfield S41 9QB.

If you have any questions about this privacy statement or how and why we process your personal data, please contact us at:

Data Controller
Whittam Cox Architects
Carrwood Court
Carrwood Road
Sheepbridge
Chesterfield, S41 9QB

Email: datacontroller@whittamcox.com

Phone: +44 (0) 1246 260 261